All campers are required to wear a Camp CBY tee shirt for safety.

Before and after care is available at Camp CBY. It runs an hour before and an hour after core camp hours, as follows:

• Before camp runs 8am-9am Monday-Friday
• After camp runs 4pm-5pm Monday-Friday

Fees for this service are $10 + HST per session, per day.

If you are unsure of your before / after care needs at this moment, you can always book this service closer to the time.

This agreement has been developed to define the terms and conditions of registering with “Camp CBY”, the annual summer camp hosted by The CBY Academy of Performing Arts Ltd, Waterdown. New registrants are required to read this agreement fully and provide confirmation of acceptance when registering. Your acceptance of this agreement serves as an understanding of the mutually beneficial relationship between yourself and CBY and it is understood that all terms will be upheld as outlined.

1 - General details

1. 1. The CBY Academy & Performing Arts is a private performing arts academy that provides an annual performing arts camp called “Camp CBY” that runs throughout March break, July and August.
   2. Standard camp opening hours are 9am-4pm daily. Before care is 8am-9am and after care is 4pm-5pm.
   3. Our email address is [email protected] and our phone number is (905) 320-3223.
   4. Our studio is located at 21 Mill St N, Waterdown. Some camp sessions take place at alternative locations in Waterdown (to be communicated in the spring).
   5. We reserve the right to amend this agreement at any given time.

2 - Fees and payments

1. 1. One week camp sessions are $300 + HST and two week camp sessions are $600 + HST. Four day camp sessions due to stat vacations (Canada Day, Civic Day) are $240 + HST.
   2. All fees are subject to a non refundable credit card processing fee of 2.9% + $0.30
   3. Payment of fees is due upon registration and can be made online by credit card.
   4. Withdrawal requests will be processed as follows:
      1. Withdrawal requests received between January and March 31st will be 100% refunded.
      2. Withdrawal requests received between April 1st and May 31st will be 50% refunded, or you can arrange a transfer of your camp spot to another student. 
      3. Withdrawal requests received on or after June 1st will not be refunded. You can still arrange a transfer of your camp spot to another student up until the day before the camp session you have registered for starts. 
      4. March Break Camp withdrawal requests received before February 14th will be 100% refunded. Withdrawal requests received on or after February 14th will not be refunded. You can still arrange a transfer of your camp spot to another student up until the day before the camp starts. 
      5. We are unable to refund any credit card processing fees as part of a cancellation request. Therefore, if you request a refund of camp fees, it will not include the processing fee (2.9% + $0.30).
      6. We recommend all camp sessions are booked at the same time to ensure only one registration fee is collected. If you book an additional camp session after booking your initial camp session, you will still be required to pay the $25 + HST registration fee, but once submitted, this fee will be refunded.
   5. If any camp session has not met our minimum registration threshold by April 1st, we will cancel the camp session and issue full refunds.
   6. All early drop offs, as well as late pickups beyond 10 minutes, will incur the $10 before or after care fee so we can properly compensate our staff.

3 - Statutory vacations

1. 1. The studio is closed for the following dates during camp:
      1. Canada Day
      2. August Civic Holiday

4 - Camper registration

1. 1. Upon registering for Camp CBY, a member account will be created for you. 
   2. This account will securely hold your payment method, personal information and transaction history with CBY.
   3. CBY member accounts are powered by Stripe.
   4. We take your personal data very seriously and ensure that it is encrypted and protected at all times. For more information, please read our Privacy Policy and Terms of Use.

5 - Use of your personal data

1. 1. When you submit our registration form, we store your personal data in our secure studio database.
   2. We use this data to communicate with you and to be aware of any personal circumstances that may be important for us to know.
   3. Your personal data is never shared with any third party and never scrutinized by anyone outside the studio.
   4. Credit card information is stored securely and is only used to collect one time payments (camp fees, before or after care etc). Only you can see your credit card information. We use the latest in SSL encryption and security as required by our financial partners.
   5. Please read our full Privacy Policy.

6 - Expectations

1. 1. Campers are expected to:
      1. Wear a Camp CBY tee shirt at all times while in attendance. 
      2. Bring a packed lunch every day.
      3. Maintain standards of community behaviour, safety and inclusion during camp sessions, as well as have a willingness to try camp activities. 
      4. Any student who does not uphold these expectations may be asked to leave Camp CBY early. Bullying, a disregard for safety or any similar disruptive behaviour that would otherwise impede the enjoyment of the other campers or put them at risk, will not be tolerated. If your child is asked to leave Camp CBY for any of these reasons, you will not be eligible for a refund.

7 - Security Measures

1. 1. We take the safety of our campers and staff very seriously. For everyone's protection, we have installed the following measures:
      1. Each room at the CBY academy is monitored by CCTV cameras. 
      2. Video and audio are captured at all times and stored securely on our internal server.
      3. In accordance with the ‘one-party consent rule’, as outlined in section 184 of the Canadian criminal code, by accepting this agreement, you consent to the recording of any and all audio, including but not limited to, in-lesson dialogue, social conversations and rehearsals, that take place within the CBY premises via our CCTV cameras. Such audio recordings are only scrutinized in the event of a necessary investigation and otherwise archived securely on our internal servers.
      4. The main entrance to the studio (located at the foot of our lobby staircase) is locked from the outside at all times. Access cannot be gained without an access card. Staff carry access cards.
      5. Digital interaction between staff and parents/students via CBY email accounts is monitored and archived.
      6. CCTV may not be used in alternative locations.

8 - Staff-Parent-Student communication

1. 1. It is prohibited at all times for a parent/student to communicate with a CBY teacher using a personal line of communication.
   2. It is prohibited at all times for a CBY teacher to communicate with a parent/student using a personal line of communication.
   3. For clarity, a personal line of communication includes, but is not limited to, personal cell phone number, email address, social media account, online messaging service such as Whatsapp or Facebook Messenger etc.
   4. If communication is carried out using personal lines, it will result in an immediate investigation by the academy leadership and may result in the expulsion of the student or disciplinary action being taken against the teacher up to and including dismissal.
   5. Staff-parent-student communication should only be conducted using an approved CBY line of communication. This includes:
      1. Emailing our general address at [email protected]
      2. Texting or calling the studio number at 905-320-3223
      3. Emailing your teacher directly using their CBY email address. 

9 - Closures 

1. 1. We reserve the right to close the studio in the event of emergencies including medical, technical and force majeure conditions.
   2. We will provide as much notice as possible if we take the decision to close the studio.
   3. Last-minute closures will be communicated via phone call and email.

What we are doing to keep you safe:

1. HEPA or equivalent air purifiers in all camp spaces.
2. Air quality monitoring.
3. Expectation that students and staff do not attend if actively symptomatic for any form of illness.
4. Support for masking. Inclusive and welcoming environment for mask- wearers in groups.  If a student in any group is wearing a mask, at least one of their teachers will too.

What we expect from you:

1. N95 (or equivalent) masks worn by a student if they arrive with symptoms, or if someone they live with is currently experiencing non-Covid illness, or if you have had direct recent exposure to Covid-19.
2. Staying home if the student is symptomatic for any known infectious disease (including symptoms of covid, colds, flus, strep, pink eye, gastro, etc). Examples of symptoms include, but are not limited to: fever/ chills (temp of 37.8C or higher), relatively new onset of cough/ barking cough, whistling noise when breathing/ shortness of breath (not related to asthma or other known conditions), decrease or loss of taste/ smell, sore throat or difficulty swallowing, runny/ stuffy/ congested nose (not related to seasonal allergies or being out in the cold), unusual headache or fatigue, conjunctivitis (pink eye), nausea/ vomiting/ diarrhea (not related to known conditions), unexplained muscle aches, etc.
3. Staying home if someone the student lives with tests positive for Covid-19, or in lieu of a test, is actively symptomatic with current Covid-19 symptoms.
4. We expect our families to take these policies seriously.  We have immunocompromised people and families among our staff and student population, and many of our staff depend on their respiratory health for their livelihoods.  We have learned many lessons over the last few years as to how to manage infectious disease on a community level, and staying home when you are sick is the most important!
5. If a student arrives symptomatic, we will contact the parent to take them home until they are no longer infectious.

Assumption of the risk and waiver liability relating to coronavirus/COVID-19 and other infectious diseases

The CBY Academy of Performing Arts Ltd has put in place measures to reduce the spread of Covid-19 and other infectious diseases.  However, The CBY Academy of Performing Arts Ltd cannot guarantee that you or your child(ren) will not become infected with COVID-19 or other infectious diseases as a result of participating in our programs.

By signing this agreement, I acknowledge the contagious nature of COVID-19 and other infectious diseases and voluntarily assume the risk that myself, my child(ren), and my family may be exposed to or infected by COVID- 19 or other infectious diseases by attending The CBY Academy of Performing Arts Ltd, and that such exposure may result in personal injury, illness, permanent disability and death. I voluntarily agree to assume all of the foregoing risks and accept sole responsibility for any injury to my child(ren), myself or my family, (including but not limited to personal injury, disability and death), illness, damage, loss, claim, liability, or expense, of any kind, that I, my child(ren) or my family may experience or incur in connection with myself or my child(ren)’s attendance at The CBY Academy of Performing Arts Ltd or participation in The CBY Academy of Performing Arts Ltd Programming.

On my behalf, and on behalf of my child(ren) and family, I hereby release, covenant not to sue, discharge, and hold harmless The CBY Academy of Performing Arts Ltd, its staff, volunteers, agents and representatives, of and from the Claims, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto.  I understand and agree that this release includes any Claims based on the actions, omissions, or negligence of The CBY Academy of Performing Arts Ltd, its staff, volunteers, agents, representatives and participants, whether a COVID- 19 or other infection occurs before, during or after participation in any The CBY Academy of Performing Arts Ltd program.

I have received a copy of the The CBY Academy of Performing Arts Ltd policies and will take the responsibility to carefully read and follow the rules and policies therein.  I understand that my own/ my child(ren)’s adherence to the expectations outlined in the policy are critical in minimizing the risk infectious disease exposure/ infection at The CBY Academy of Performing Arts Ltd, and I accept the personal responsibility to meet these expectations every single time I/ my child(ren) attend The CBY Academy of Performing Arts Ltd activities in person.

Medical release

1. For the purposes of this release of liability and waiver, “I/we” refers to the student and parent/guardian of the student, if the student is under 18 years of age upon registration.
2. I/we realize that participation in music, dance, and acting classes and activities could involve some possible personal injury. Despite precautions being taken by The CBY Academy of Performing Arts Ltd, accidents and injuries may occur. By signing this release form, I/we voluntarily assume all risks related to the use of any and all spaces used by The CBY Academy of Performing Arts Ltd and participation in The CBY Academy of Performing Arts Ltd activities. 
3. I/we agree to release from responsibility The CBY Academy of Performing Arts Ltd, including all teachers, students, staff members, and facilities used by all entities from any cause of action, claims, or demands now and in the future. I/we will not hold The CBY Academy of Performing Arts Ltd liable for any personal injury or any personal property damage/loss, which may occur on the premises before, during or after classes.
4. Furthermore, I/we agree to obey the class and facility rules and take full responsibility for my/our behaviour in addition to any damage I/we may cause to the facilities utilized by The CBY Academy of Performing Arts Ltd.
5. In case of emergency, if the parent/ guardian is not immediately available, I/we hereby authorize the administration of any medical procedure deemed necessary by the attending physician and/ or other medical staff and/ or first aiders attending to my child’s care.  I also give permission for my child to be transported to a physician’s office, urgent care centre or hospital with no liability on the driver’s part.  I understand and assume the costs of an ambulance should one be required to transport my child to the hospital.
6. I certify that I have provided the CBY Academy of Performing Arts Ltd with accurate and applicable medical information regarding my student.
7. I have received a copy of the The CBY Academy of Performing Arts Ltd policies,  and will take the responsibility to carefully read and follow the rules and policies therein.

These T&Cs can also be viewed permanently at cbyacademy.com/terms